Streetworks & Office Administrator
The Role:
As our Streetworks & Office Administrator you will work with the team to ensure that works are carried out in accordance with the New Roads and Street Works Act 1991, (NRSWA). Assisting colleagues, and engaging with clients, on matters relating to Streetworks.
This is a rewarding role, aiding projects day to day and playing a key role in supporting the Southern Region to deliver its portfolio of works based in Tyttenhangar Park.
Key Responsibilities:
Key Accountability and Responsibilities
- You will be responsible for issuing new Streetworks permits to the Street Manager system and managing each permit to it’s conclusion.
- Maintaining awareness of commitments and undertakings and support efforts to manage the requirements to avoid breaches of legislation and compliance, to include
- Starts/Stops
- Site Clear
- All registrations
- 24 Hour Defects
- Interim permitting and allocating
- In day progress chasing of teams
- Extensions Reinstatement
- Stakeholder Engagement
- Ad hoc Admin
- Request Extensions
- Update Project Coordinator on job status
- Maintain up to date and accurate schedule requirements
- You will be responsible for: Opening, Coordinating and Closing of Streetworks alongside the Planning team
- Co-ordinating with other 3rd parties e.g. Parking suspensions, Bus Stop suspensions, Road Closures etc
- Coordinating and administering Section 50 licenses
- Analysing and Responding to FPN's and Section 74 charges
- Compiling reports for proposed and in progress works where required
- Sending permit registrations where required
- Support the project teams with planning related responsibilities associated with the management of their contracts and reporting requirements
- Ensure central filing system is utilised and up to date
- Provide support and input into company KPI’s
- Respond to Highway Authority comments and modification requests
- Send out daily reports on street works activity i.e permit status and registration updates
- Participate and support the project teams in project and programme planning and progress meetings
- Identify and maintain programme and schedule interface activities relating to NRSWA and the project
- All other duties necessary for the successful completion of a project alongside the Project team
- Assist with daily tasks in the office, receiving deliveries, managing collections, ensuring stationery supplies are maintained.
Collaborative Working
- Build collaborative relationships internally and with the Client, to deliver business objectives, targets and outcomes.
- Engage in companywide improvement and reviews meetings/workshops
Audit and Governance
- Monthly commercial and project review of schemes
- Audit compliance
Key Measures & Targets:
- Barhale monthly and weekly reporting milestones are achieved
- Contract milestones are achieved
- Adherence to Business objectives
- Deliver regional 3 Pillar KPI’s
Key Relationships:
- Customers and stakeholders
- Subcontractors and suppliers
- Site team members and support departments
- Current and potential clients
Person Specification:
The successful candidate is likely to meet the following criteria:
Essential
- Good working knowledge of Microsoft suite of packages
- Ability to communicate at all levels
- Good interpersonal and person management skills
- Ability to work well with others in a team and on their own
- Thorough attention to detail
Desirable
- Strong organisational skills
- An ability to work proactively, accurately and to strict deadlines under pressure.
- The appropriate candidate must be assertive and confident when liaising with Project Managers, Local Authorities and other stakeholders.