The Procurement Administrator role is required to support the team by raising purchase orders within the system for stock, spare parts and fixed assets for all business units.
To assist with monitoring reports and raising purchase orders as per agreed levels with consideration to dates within the month. Assist with monitoring the central mailbox for incoming requests for parts required for all operational teams.
Key Responsibilities:
Procurement
- Chase overdue purchase orders, reporting any supplier issues to the Procurement Coordinator.
- Communicate all delays to the Sales and Operations team.
- Obtain direct delivery tickets and book in Po/Sales order within weekly invoice deadlines.
- Assist with monitoring order reports and raising purchase orders within the system for stock, spare parts and fixed assets for all business units.
Administration Support
- Assist the Cost Clerk with invoice queries on prices, quantities and delivery charges, checking documents within each purchase order for communication between the supplier and BCS.
- Complete the expenses document for spend on the monthly bank statement, ensuring this reconciles back to the credit card log.
Key measures & targets:
- Overdue purchase orders and direct-to-customer sales
- Efficiency of orders placed from the procurement reports
Person Specification:
The successful candidate is likely to meet all of the following criteria:
Essential
- Knowledge of Microsoft Office
- Good administrative and organisational skills
- Confident communicating with Suppliers
- Able to complete tasks and meet deadlines
- Ability to work well within a team due to the shared role
Desirable
- Experience of working within procurement department in a similar role