Cost Clerk
The Role:
The role of the Cost Clerk is to support Contract Teams in the capture and allocation of cost to contracts and the management and review of accruals to reflect accurate Contract Costs to date.
Key Responsibilities:
Manage client relationships
- Provide information for client/internal reports as required by commercial or site personnel
- Effectively liaise with site teams, making them aware of key project cost information
- Manage and facilitate the cost close out of projects, ensuring any outstanding issues/cost commitments are dealt with promptly
- Communicate with quantity surveyors and site teams on any cost matters which may arise
- Establish work breakdown structures on projects where required and implement a procedure that ensures costs are being correctly allocated to the structure
- Liaise between the project team and the internal/external supply chain
- Attend cost/commercial meetings required to fulfill the role
Manage contract finances and information
- Receive Good Received Notes (GRNs) from the site and enter them against the appropriate order in the system
- Timely matching of invoices to purchase order/GRN to accurately record Contract Costs
- Costs Management and review of accruals against unmatched GRNs
- Manage and control ticket receipts ensuring that sites send tickets in on time
- Liaise with suppliers and sites to verify delivery of plant and materials to enable payment of invoices, in particular where tickets are missing or queries need resolving
- Liaise with the Purchase Ledger department to match invoices with GRNs
- Verify lists of all invoices, payments, and GRNs for the contract to finalise the account
- Manage supplier queries where required, including when invoices do not reflect order/GRN
- Assist project teams in reviewing contract costs and resolving queries through to the final account
- Process Site Agent returns to ensure costs are allocated to the appropriate cost codes
- Ensure prompt resolution of invoice queries and timely collection of credit notes
- Liaise with Finance to manage and resolve supplier invoice queries
- Issue weekly Plant Book and co-ordinate/ensure it is appropriately completed and returned by the Site Agent
- Finalise costs in preparation for final accounts, including recording to align with cost capture
- Liaise with site to keep up-to-date with cost codes and progress on sites
- Ensure site allocation sheets are maintained on projects and the information is up-to-date on the allocation of plant, staff, and materials
- Provide information on contract costings as requested
- File Cost information and tickets etc. as required
- Deal with general cost administration queries
- Ensure compliance of processes and procedures
- Assisting in audits
Key Measures & Targets:
- Timely and accurate cost reporting
Key Relationships:
- Cost team
- Senior Cost Manager
- Finance team
- Internal and external Supplier
- Project teams
Person Specification:
The successful candidate is likely to meet the following criteria:
Essential
- Experience in the use of Redsky Summit or similar integrated Finance/Business System
- Experience in the Construction industry preferred, in a purchase ledger/cost clerk role
- Familiar with Purchase Ledger and related processes and activities
- Good administrative and organisational skills
- Able to work individually as well as part of a team
- Capable to complete tasks and meet deadlines
- Computer Literate